If two persons is in a position need to call a meeting but one person is gone will be out of the office for a week. So the things that need to do are to keep distractions to a minimum and use the best equipment possible to increase understanding of one another. Online meetings allow computer users to use the Internet to create their own private conversation, in which they exchange typed messages in real time. Sophisticated programs for meetings include a document-sharing capability, which allows users to view and add to the same computer file.
Virtual meetings have many advantages when compared to the face-to-face variety. They allow people to interact far more quickly, easily, and affordably than would otherwise be possible. Its easier to schedule, and they take less time than in-person sessions since participants don't have to worry about getting to and from the meeting site. A virtual meeting makes it possible to include people who otherwise wouldn't be able to attend. Finally, the less-personal nature of meetings encourages lower-status members to participate in discussions more freely and stand their ground on controversial issues.
Virtual meetings have some important drawbacks when compared to the in-person variety. Participants have less access to one another's nonverbal feedback, increasing the chances of misunderstandings. They also may exclude participants who don't have access to the necessary technology. Even when they do have all the technology, some participants who don't use teleconferencing or videoconferencing regularly may be uncomfortable or clumsy when using it.
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