Following up the meeting

GETTING CREDITS FOR YOUR IDEAS

There are some non-aggressive strategies for making sure you get recognition for your ideas.Firstly is you should share your ideas with others who will present.Secondly,you should put your proposal in writing and send to all members of a group.Lastly,reminded the others where the original idea came from in a sincere manner.


ENCOURAGING PARTICIPATION

Unbalanced participation can cause two problems.It will discourages people who don't get a chance to talk.It also will prevents the group from considering potentially useful ideas.
There are several ways to improve participation at meeting.
(a) Nominal group technique(NGT).Consist of 5 phase:
      -Each member writes down their ideas and then collected by a discussion leader.
      -All ideas are posted for every member to see.
      -Discuss the ideas but criticism is prohibited.
      -Each member privately rank-orders the ideas.
      -Items with largest votes are discussed critically and decision can be made by using decision making
       method.
 (b) Have members take turns.
       -Give every member a turn to speak.
 (c) Use question.
       -4 types of question to balance the contribution of members.
            -Overhead question : Directed toward the group as a whole.
            -Direct question       : Aimed at particular individual.
            -Reverse question    : Occur when a member asks the leader a question and the leader refers the  
                                             question back to the person who originally responsible.
            -Relay question        : Occur when the leader refers a question asked by one members to the
                                             entire group.

KEEPING DISCUSSION ON TRACK

Leaders need to get the discussion back on track by using using some techniques.Firstly is remind the group of time pressures.Secondly,summarize and redirect the discussion and also enhance the value of member's comments.To deal with a irrelevant and worthless idea,the leaders can use relevancy challenges.Relevancy challenges is questioning the idea's relevancy.Beside that,keeping the positive tones by keeping potential enemies as allies and gets the job done.Promise to deal with good ideas later and ask questions or paraphrase to clarify understanding is another way to keep off irrelevant ideas.Paraphrasing accomplish two things.firstly is provides a way to double-check the understanding.Secondly is an invitation for the other person to explain the idea in more detail.

CONCLUDING THE MEETING

There are three times when a meeting should be closed.Firstly is when the scheduled closing time is arrived.This is to prevent members from drifting off to other commitment,losing attention and becoming resentful.Secondly when the group lack resources to continue.Lastly when the agenda has been covered.

 HOW TO CONCLUDE A MEETING

A good conclusion has 3 parts.Signal when the time is almost up.Secondly is summarized the meeting's accomplishments and future actions.Be sure to set a new meeting date.Lastly is thank the group.This is to show that you appreciate the group efforts.

FOLLOWING UP THE MEETINGS

-Follow up to make sure that the desired results have really been obtained.
-Involves 3 steps:
(a) Build an agenda for the next meeting.
(b) Follow up on other members.
(c) Take care of your own assignments.