Effective Meeting

Types of Meetings
Meetings fall into three categories. First categories are Information-Sharing Meetings. Information-Sharing Meetings is a weekly meeting of all corporate and top executive to keep them up-to-date on the activities of the more than 20 divisions the company has around the world. Second type is problem-solving or decision-making meeting. Problem-solving or decision-making meeting are the most challenging types of group activity. Third type of meeting is ritual activities.

Technology for Virtual Meetings
Many services now provide free tools that allow groups to meet and share information on the Web. Despite the setting and apparently unbusinesslike activity, however, these meeting server several important purposes. First, they reaffirm the member’s commitment to one another and to the company. Choosing to socialize with one another instead of rushing home is a sign of belonging and caring. Second, the sessions provide a chance to swap useful ideas and stories that might not be appropriate in the office. Finally, ritual meeting can be a kind of perk that confers status on the members. ‘Progress review committee’ members charge expenses to the company and leave work early to attend. Thus, being invited to join the sessions is a sign of having arrived in the company.

Virtual Meetings
The term meeting conjures up images of people seated around a table, transacting business. But technology has made meetings possible even when the participants are half a world apart. Virtual meetings can take several forms. Teleconferences and videoconferences are most important in virtual meetings. With that you can call other numbers members in meeting, users in distant locations to see one another. Teleconference and videoconference has basic guideline will help the meeting smoothly. Guideline first is before meeting, send your agenda and copies of any document that will be discussed to all participants. Numbers pages of longer document to avoid unnecessary paper shuffling. Second guideline is at the beginning of meeting, have participants introduce themselves and state their location. Third guideline is in phone conversations, parties should identify themselves whenever necessary to avoid confusion. Finally guideline is avoided interrupting others or leaving out persons simply because you can’t see them.