May consider using one of the following strategies to make your nonattendance acceptable. provide written input (memo or written report may be a good substitute for your physical acceptance), suggest a productive alternative (exchanging of email,teleconferencing or delegating the job to a smaller group), tell the truth (choose to explain your reason).
Agenda For Your Team Meeting
Are Misunderstanding or Reservation Likely?
Meeting are necessary when confusing or controversial information is being communicated. Only by talking out their complaints and hearing why the new policy is being instituted will employees see a need to go along with new procedure.
Setting An Agenda
An agenda is the list of topics to be covered in a meeting.You can start building an agenda by asking three question."What we need to do in the meeting to achieve our objective?" ,"What conversation will be important to the people who attend?" or " What information will we needed to begin?".
Participant
The overall size of the group is important. If the agenda is includes one or more problem solving items, its best to keep the size small so that everyone can participate in discussion. If the a meeting is primarily informational, a larger group may be acceptable.
Background Information
Participant will need background information to give them new details or to remind them of things may have forgotten.
Goals
A good agenda goes beyond just listing topics and describes the goals for discussion. Most people have at least a vague idea however often lead to vague meeting. Useful at least in two ways. First, identify those who bought to attend the meeting. Second, specific goals also help the people who do attend to prepare the meeting
Pre-meeting Work
The best meeting occur when people have done all the necessary advance work. The agenda is a good place to tell member how to prepare for the meeting.
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