Planning is important factor in meeting. Fundamental key to hold a meeting is to bring people together. Meeting are unproductive because matters could be handled through the phone, sending a memo, e-mail, or fax for people are not available to attend, members aren't prepared and have not enough time to handle the business, thinks the meeting as a routine and not compulsory meet, one or more people can handle the job without others consultation, and the final decision already been made.
Planner should call a meeting when the job beyond the capacity of one person. There are two reasons which are, it might call for more information than any single person possesses and a job might take more time than one person has available. Another reason to call a meeting is because individual’s tasks are not independent. Each member's share of the task can be-completed without input from other members, it's better to have the members co-acting tinder the supervision of a manager. If each person on the team is responsible for a separate section, there is little need for the group to meet frequently to discuss the task. There are times when people who do the same job can profit by sharing ideas in a group. Working independently might profit by exchanging experiences and ideas. This is part of the purpose of professional conventions.
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